Employee and visitor records
Manage details, photos, status and departments, plus visitor documents, visit purpose and host department, providing a consistent reference for issuance and verification.
Our products — Gate and permit systems
Gate and Permit Management System
Organized permits. Clear decisions. Documented movement.
An Arabic system connecting employee and visitor records, permit and card issuance, barcode verification and entry and exit logs. Gate operators see the person’s photo, verification result and reason on one screen, while administrators use records, reports and defined responsibilities to monitor movement.
Explore the system — 6 interface images
Open an image to inspect its details, move between images or select actual size for a clear view.
01 · Sign-in interface
02 · Administrator dashboard
03 · Gate operations
04 · Verification and entry decision
05 · Permit management
06 · Entry and exit log
Images illustrate system interfaces and the user experience.
What does the system provide?
Permits and barcode cards
Set validity and access hours or all-day access, suspend, reactivate or cancel with a reason, and issue printable cards. The barcode is independent of the administrative permit number.
Vehicle access permission
Display whether an employee or visitor may bring a vehicle, helping operators apply the appropriate procedure.
Notes and notification records
Record alerts, review requests or passage restrictions for entry, exit or both, with expiry dates and confirmation that the person was informed when needed.
Entry, exit and occupancy
Record movement, user, time, direction and verification result, and show people with a recorded entry but no recorded exit within the operational record scope.
Movement inquiries and departure follow-up
Search people and movements, review occupancy and departure follow-up, and record verification results with the authorized user’s identity and action time during their assignment.
Encrypted packages and department tools
Prepare personal details, permits and photos using a local departmental tool. Export and import encrypted packages with previews, integrity checks and conflict checks before confirmation.
Accounts and permissions
Roles for operators, supervisors, administrative managers, system administrators and authorized monitoring staff, with server-side authorization and records of sensitive actions.
Reports and printing
Search and filter by period, direction, decision and operator. Print or save PDF through the browser, with operational times displayed in Saudi time.
Local events and banners
Manage event content and images, publish or archive them, and schedule banner visibility within the system.
A clear decision to support the gate operator
When a barcode is scanned, the system checks permit status, validity dates, access hours and active notes for the direction of movement. It displays the person’s photo, verification result and vehicle access permission. Compatible keyboard-input barcode readers are supported, with a separate manual entry path for authorized users. Visual identity checks and the decision to allow or refuse passage remain the operator’s responsibility.
- Authorized
- Authorized with an alert
- Denied
- Unknown permit
From data preparation to departure follow-up
- The department or authorized employee prepares the person’s details, photo, visit purpose, permit period and vehicle permission.
- Authorized staff review the information directly or preview an import package, then approve the permit under the organization’s procedures.
- The employee or visitor card is issued and printed. With independent installations, encrypted packages carry permit updates to the relevant device.
- The operator scans the barcode, checks the photo, result and notes, and records movement according to permissions.
- Entry, exit and departure follow-up records are reviewed, and required reports are printed or saved as PDF.
Organizations and users who benefit
- Government and private organizations and administrative premises.
- Educational, training, industrial and service facilities.
- Security teams, gate operators and supervisors.
- Movement and departure monitoring staff.
- Departments preparing employee and visitor data for authorized reviewers.
Consistent information from permit issuance to the gate
Reduce reliance on paper lists and scattered messages. Administrators review permits and movement records, operators quickly access photos, decisions and notes, and departments prepare data in advance while authorized staff retain final review. Personal accounts and action logs clarify responsibilities.
Frequently asked questions
Does it support employees and visitors?
Yes. Each has records, permits and cards. Visitor data includes identity documents, visit purpose and the host department.
Can a person enter while their vehicle is denied access?
Yes. Vehicle permission is part of the person’s permit and is shown clearly to the operator. It is not a separate vehicle permit.
Does it automatically open a barrier?
The presented functions read barcodes, display verification decisions and record movement. Direct barrier, fingerprint or facial recognition integration is not included in this description.
Can visitors submit and approve their own requests?
Authorized staff or departments prepare data for review by the responsible team. This version does not include a visitor self-service request portal or a multilevel electronic approval workflow.
Are reports and archiving available?
Search, filter, print and save PDF through the browser print dialog. Current retention is 7 days for movement records and 30 days for departure follow-up events. Required reports should be saved before expiry under organizational policy.
How does departure follow-up differ from recording an exit?
Authorized staff document verification results within their assignment period. Confirming departure in follow-up does not automatically create an exit event, and a denied attempt is not treated as successful passage.
Deployment options for your organization
The system runs on independent devices, over an internal connection and network, or on a server and web hosting for access over the internet. Connectivity and access are configured to meet the organization’s operational and security requirements. Local installations work without internet after setup, with encrypted permit update packages for independent devices.
In independent-device mode, each device must import updates, and its occupancy list reflects locally recorded movements. Data and access arrangements for network and hosted deployments are defined during setup.
Discuss your gate and permit requirementsDeveloped around your requirements
The software can be developed and customized with features, reports and integrations required by your organization. Share your requirements so we can assess them and agree on scope, cost and delivery time.
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